Job Details
- Job Location: Lebanon
- Job Category: Management
- Employment Type: Employee
- Job Duration: Full Time
Job Description
- Department: Managing Director
- Job Status: Full Timer
- Working Hours: Monday till Friday from 9:00 am till 6:00 pm
- Location: Head Office - Zalka
SCOPE OF THE JOB:
The Executive Assistant is responsible for providing full assistance and support to the Board of Directors by scheduling their appointments, handling documents maintenance and processing correspondence needs.
KEY RESPONSIBILITIES:
- Organize and manage the day-to-day running of the CEO’s professional and personal affairs in order to ensure the provision of high-quality support.
- Manage the schedules to ensure effective time management, coordinate activities, prioritize appointments and reschedule where necessary.
- Manage, prioritize, screen and monitor the CEO’s correspondence, including calls, emails, post and fax, in order to ensure they are dealt with in a timely manner.
- Attend senior level meetings and record minutes of meeting for future reference.
- Ensure that documentation is correctly filed by maintaining an efficient filing system.
- Collect and research information on assigned matters, as well as produce reports as requested.
- Follow up on business trips and expenses of department members.
- Organize and set up meetings and working sessions in order to inform the concerned parties accordingly.
- Assist in the Business Development workflow and prepare weekly/monthly Financial Reports in order to be properly shared and analyzed by the CEO.
JOB REQUIREMENTS:
- Education: Bachelor Degree in Business Administration or Equivalent Degree.
- Experience: At least 2-3 years of experience in related field.
- Linguistic Skills: Advanced in written & spoken English & Arabic., French is a plus.
- Computer Skills: Advanced/ Extensive knowledge in MS Office.