
Commercial Department Administrator
Mike Sport
- Job Location: Lebanon
- Posted On: 2025-06-03
- Expires On: 2025-10-01
Job Details
- Job Location: Lebanon
- Job Category: Other
- Employment Type: Employee
- Job Duration: Full Time
Job Description
Department:
Commercial Procurement
Job Status:
Full Timer
Working Hours:
Monday till Friday from 9:00 am till 6:00 pm
Location:
Head Office - Zalka
SCOPE OF THE JOB:
The Commercial Department Administrator is responsible for providing administrative and coordination support to the commercial team, ensuring smooth day-to-day operations across sales, marketing, and business development functions. This role handles reporting, documentation, communication, and assists in the execution of commercial strategies and activities across geographical.
KEY RESPONSIBILITIES:
Administrative Functions:
- Prepare, generate & analyze different types of commercial procurement dpt. reports, and presentations for internal and external use.
- Assist in tracking sales targets, KPIs, and commercial performance metrics.
- Coordinate and schedule meetings, events, and other activities as needed.
- Create and manage the Accounting Calendar, ensuring that all financial deadlines (such as budget reviews, reporting dates, audits, and payment schedules) are properly planned and communicated to the finance team.
- Develop, maintain, and update the Marketing Calendar, ensuring all marketing initiatives, campaigns, and events are scheduled and executed in alignment with departmental and organizational goals.
- Follow up with all Commercial Procurement team on all projects having deadline, in order to be submitted on time to the Commercial Procurement Manager.
- Attend business meetings and record minutes of meeting for future reference.
- Organize and maintain a centralized repository of all commercial documentation, ensuring it’s easily accessible, complete, and in compliance with company policies and legal standards.
Cross-Department Coordination:
- Liaise with other departments, such as Sales, Finance, and Marketing, to ensure alignment of key commercial strategies and deliverables.
- Collaborate with the marketing team and other relevant departments to ensure all key marketing activities are effectively planned and tracked.
- Act as the central point of contact for calendar management across all department-specific initiatives (marketing, accounting, and any other commercial functions).
- Act as a liaison between departments such as retail, finance, marketing, and logistics to ensure alignment in commercial operations.
Reporting and Analysis:
- Prepare and maintain reports related to the commercial department’s activities, including marketing campaigns, financial performance, and scheduling.
- Assist in the preparation of internal presentations and documentation as needed.
- Monitor and track sales targets, KPIs, and performance reports.
- Maintain confidentiality of sensitive information and ensure data accuracy.
- Perform other duties that are aligned & related to the job scope.
JOB REQUIREMENTS:
- Education: Bachelor Degree in Business Administration or Equivalent Degree.
- Experience: At least 1-2 years of experience in the administration field.
- Linguistic Skills: Advanced in written & spoken English, French is a plus.
- Computer Skills: Advanced/ Extensive knowledge in MS Office, especially in Excel.