Commercial Department Administrator

• Job Location: Lebanon
• Job Category: Other
• Employment Type: Employee
• Job Duration: Full Time

Department:

Commercial Procurement

Job Status:

Full Timer

Working Hours:

Monday till Friday from 9:00 am till 6:00 pm

Location:

Head Office - Zalka

SCOPE OF THE JOB:

The Commercial Department Administrator is responsible for providing administrative and coordination support to the commercial team, ensuring smooth day-to-day operations across sales, marketing, and business development functions. This role handles reporting, documentation, communication, and assists in the execution of commercial strategies and activities across geographical.

    KEY RESPONSIBILITIES:

Administrative Functions:

• Prepare, generate & analyze different types of commercial procurement dpt. reports, and presentations for internal and external use.
• Assist in tracking sales targets, KPIs, and commercial performance metrics.
• Coordinate and schedule meetings, events, and other activities as needed.
• Create and manage the Accounting Calendar, ensuring that all financial deadlines (such as budget reviews, reporting dates, audits, and payment schedules) are properly planned and communicated to the finance team.
• Develop, maintain, and update the Marketing Calendar, ensuring all marketing initiatives, campaigns, and events are scheduled and executed in alignment with departmental and organizational goals.
• Follow up with all Commercial Procurement team on all projects having deadline, in order to be submitted on time to the Commercial Procurement Manager.
• Attend business meetings and record minutes of meeting for future reference.
• Organize and maintain a centralized repository of all commercial documentation, ensuring it’s easily accessible, complete, and in compliance with company policies and legal standards.

Cross-Department Coordination:

• Liaise with other departments, such as Sales, Finance, and Marketing, to ensure alignment of key commercial strategies and deliverables.
• Collaborate with the marketing team and other relevant departments to ensure all key marketing activities are effectively planned and tracked.
• Act as the central point of contact for calendar management across all department-specific initiatives (marketing, accounting, and any other commercial functions).
• Act as a liaison between departments such as retail, finance, marketing, and logistics to ensure alignment in commercial operations.

Reporting and Analysis:

• Prepare and maintain reports related to the commercial department’s activities, including marketing campaigns, financial performance, and scheduling.
• Assist in the preparation of internal presentations and documentation as needed.
• Monitor and track sales targets, KPIs, and performance reports.
• Maintain confidentiality of sensitive information and ensure data accuracy.

• Perform other duties that are aligned & related to the job scope.

JOB REQUIREMENTS:

• Education:  Bachelor Degree in Business Administration or Equivalent Degree.
• Experience:  At least 1-2 years of experience in the administration field.
• Linguistic Skills: Advanced in written & spoken English, French is a plus.
• Computer Skills: Advanced/ Extensive knowledge in MS Office, especially in Excel.