Commercial Department Administrator

Mike Sport

  • Job Location: Lebanon
  • Posted On: 2025-06-03
  • Expires On: 2025-10-01
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Job Details

  • Job Location: Lebanon
  • Job Category: Other
  • Employment Type: Employee
  • Job Duration: Full Time

Job Description

Department:

Commercial Procurement

Job Status:

Full Timer

Working Hours:

Monday till Friday from 9:00 am till 6:00 pm

Location:

Head Office - Zalka

SCOPE OF THE JOB:

The Commercial Department Administrator is responsible for providing administrative and coordination support to the commercial team, ensuring smooth day-to-day operations across sales, marketing, and business development functions. This role handles reporting, documentation, communication, and assists in the execution of commercial strategies and activities across geographical.

 

    KEY RESPONSIBILITIES:

Administrative Functions:

  • Prepare, generate & analyze different types of commercial procurement dpt. reports, and presentations for internal and external use.
  • Assist in tracking sales targets, KPIs, and commercial performance metrics.
  • Coordinate and schedule meetings, events, and other activities as needed.
  • Create and manage the Accounting Calendar, ensuring that all financial deadlines (such as budget reviews, reporting dates, audits, and payment schedules) are properly planned and communicated to the finance team.
  • Develop, maintain, and update the Marketing Calendar, ensuring all marketing initiatives, campaigns, and events are scheduled and executed in alignment with departmental and organizational goals.
  • Follow up with all Commercial Procurement team on all projects having deadline, in order to be submitted on time to the Commercial Procurement Manager.
  • Attend business meetings and record minutes of meeting for future reference.
  • Organize and maintain a centralized repository of all commercial documentation, ensuring it’s easily accessible, complete, and in compliance with company policies and legal standards.

Cross-Department Coordination:

  • Liaise with other departments, such as Sales, Finance, and Marketing, to ensure alignment of key commercial strategies and deliverables.
  • Collaborate with the marketing team and other relevant departments to ensure all key marketing activities are effectively planned and tracked.
  • Act as the central point of contact for calendar management across all department-specific initiatives (marketing, accounting, and any other commercial functions).
  • Act as a liaison between departments such as retail, finance, marketing, and logistics to ensure alignment in commercial operations.

Reporting and Analysis:

  • Prepare and maintain reports related to the commercial department’s activities, including marketing campaigns, financial performance, and scheduling.
  • Assist in the preparation of internal presentations and documentation as needed.
  • Monitor and track sales targets, KPIs, and performance reports.
  • Maintain confidentiality of sensitive information and ensure data accuracy.
  • Perform other duties that are aligned & related to the job scope.

JOB REQUIREMENTS:

  • Education:  Bachelor Degree in Business Administration or Equivalent Degree.
  • Experience:  At least 1-2 years of experience in the administration field.
  • Linguistic Skills: Advanced in written & spoken English, French is a plus.
  • Computer Skills: Advanced/ Extensive knowledge in MS Office, especially in Excel.