Executive Assistant to MD

Mike Sport

  • Job Location: Lebanon
  • Posted On: 2022-04-28
  • Expires On: 2022-08-26

Job Details

  • Job Location: Lebanon
  • Job Category: Other
  • Employment Type: Employee
  • Job Duration: Full Time

Job Description

Department: Managing Director

Job Status: Full Timer

Working Hours: Monday till Friday from 9:00 am till 6:00 pm

Location: Head Office - Zalka

 

SCOPE OF THE JOB:

The Executive Assistant is responsible for providing full assistance and support to the Board of Directors by scheduling their appointments, handling documents maintenance and processing correspondence needs.

 

KEY RESPONSIBILITIES:

  • Organize and manage the day-to-day running of the CEO’s professional and personal affairs in order to ensure the provision of high-quality support.
  • Manage the schedules to ensure effective time management, coordinate activities, prioritize appointments and reschedule where necessary.
  • Manage, prioritize, screen and monitor the CEO’s correspondence, including calls, emails, post and fax, in order to ensure they are dealt with in a timely manner.
  • Attend senior level meetings and record minutes of meeting for future reference.
  • Ensure that documentation is correctly filed by maintaining an efficient filing system.
  • Collect and research information on assigned matters, as well as produce reports as requested.
  • Follow up on business trips and expenses of department members.
  • Organize and set up meetings and working sessions in order to inform the concerned parties accordingly.
  • Assist in the Business Development workflow and prepare weekly/monthly Financial Reports in order to be properly shared and analyzed by the CEO.
  • Perform other duties that are aligned & related to the job scope.

 

JOB REQUIREMENTS:

  • Education:  Bachelor Degree in Business Administration or Equivalent Degree.
  • Experience:  At least 2-3 years of experience in related field.
  • Linguistic Skills: Advanced in written & spoken English & Arabic., French is a plus.
  • Computer Skills: Advanced/ Extensive knowledge in MS Office.