Job Details
- Job Location: Lebanon
- Job Category: Management
- Employment Type: Employee
- Job Duration: Full Time
Job Description
- Job Title: Executive Assistant to MD
- Department: Managing Director
- Job Status: Full Timer
- Working Hours: Monday till Friday from 9:00 am till 6:00 pm
- Location: Head Office - Zalka
SCOPE OF THE JOB
The Executive Assistant is responsible for providing full assistance and support to the Board of Directors by scheduling their appointments, handling documents maintenance and processing correspondence needs.
KEY RESPONSIBILITIES
- Organize and manage the day-to-day running of the CEO’s professional and personal affairs in order to ensure the provision of high-quality support.
- Manage the schedules to ensure effective time management, coordinate activities, prioritize appointments and reschedule where necessary.
- Manage, prioritize, screen and monitor the CEO’s correspondence, including calls, emails, post and fax, in order to ensure they are dealt with in a timely manner.
- Attend senior level meetings and record minutes of meeting for future reference.
- Ensure that documentation is correctly filed by maintaining an efficient filing system.
- Collect and research information on assigned matters, as well as produce reports as requested.
- Follow up on business trips and expenses of department members.
- Organize and set up meetings and working sessions in order to inform the concerned parties accordingly.
- Assist in the Business Development workflow and prepare weekly/monthly Financial Reports in order to be properly shared and analyzed by the CEO.
JOB REQUIREMENTS
- Education: Bachelor Degree in Business Administration or Equivalent Degree.
- Experience: At least 2-3 years of experience in related field.
- Linguistic Skills: Advanced in written & spoken English & Arabic., French is a plus.
- Computer Skills: Advanced/ Extensive knowledge in MS Office.