Job Details
- Job Location: Lebanon
- Job Category: Administration
- Employment Type: Employee
- Job Duration: Full Time
Job Description
Human Resources & payroll:
Daily:
- Preparing the daily attendance report and referring it to each HOD/ Assistant Manager.
- Assist in preparing schedules for interviews/ call candidates /send location/reconfirmation.
- Posting jobs on job portals (Lebanon Ta3mal, Hunting Lebanese, ...).
- Screening CVs and sending them to the concerned party always including the GM.
- Contacting candidates to schedule interviews while coordinating with the HOD and the GM.
- Contacting training agencies and getting different outlines and quotations.
- Sending reminders to training attendees.
- Keeping track of the trainings on the HR system and making training leave requests accordingly, putting the QMSO in the loop.
- Filing CVs, employees’ personal information, job descriptions…
- Preparing memos, warnings, resignation letters, work certificates…
- Occasionally register all kinds of requests in the HR system (BT, Recuperations…)
- Preparing all kinds of HR reports from the system.
- Entering new employees into the system.
- Coordinate with accounting on employee information in the payroll system.
- Set probation period dates on the HR system.
- Entering the punching of new employees on the machine as well as on the HR system.
- Fill out the insurance work accident form for the injured employees.
- Assisting in onboarding new employees (HR system demo).
- Monthly:
- Prepare schedule 100 report.
- Prepare dailies report.
- Check the Unjustified Leaves report.
- Check absences report.
- Prepare Bycop/Lanaz attendance.
- Double checking Over times in the HR system.
- Clear Unjustified leaves if payroll is on the last day of the month.
Yearly:
- Open new year on the HR system
- Copy public holidays to the HR system
- Check employees’ leaves and balances
Administration Tasks:
- Answering phone calls, taking messages, and/or transferring to proper departments
- Sending emails to stakeholders as requested by management and distributing incoming emails to different departments
- Organizing all administrative filing (hard and soft copies)
- Sending and receiving couriers and keeping a record of it
- Making travel (bookings, visa applications…) and hotel arrangements for staff
- Greeting clients/ suppliers/ visitors to the organization in a professional way
- Following up on stationery stock for the administration floor
- Assisting the CEO with all his meetings, reminders, couriers, typing, printing…
- Arranging meetings invitations through Outlook
- Assisting in preparing for all company events
- Any other miscellaneous administrative tasks